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Scoot™ is the low-cost, medium-to-long haul arm of the Singapore Airlines Group. Scoot took to the skies in June 2012 and merged with Tigerair Singapore in July 2017, retaining the Scoot brand and positioning it well for a new chapter of growth. We want people with big smiles and even bigger personalities. People with passion—passion for travel, passion for people, passion for pushing boundaries. An airline with a different attitude. People with a different attitude. Scootitude™.

If you think you have Scootitude and can handle the excitement and challenges ahead to grow with us, apply today! Receive information about vacancies and recruitment from Scoot Careers Facebook Page – "GOT Scootitude?"

Specialist, HR (Shared Services)

Apply now Job no: 493082
Work type: Permanent
Location: Singapore
Categories: Human Resource

The incumbent is responsible to manage all HR administrative matters for Cabin And Flight Crew under the Shared Services team. 


Job Description
On Boarding & Off Boarding Administration (Flight/Cabin Crew)

  • Ensure compliance and processing of work pass and dependent pass applications for foreign employees
  • Apply, renew and follow up on airport pass applications
  • Ensure data integrity with HR personal files of all employees (including scanning of documents for electronic filing) and data entry of personal information in HRIS
  • In charge of off-boarding process planning and execution
  • Liaising with respective departments on Out-Processing and coordinating with Payroll for last payment
  • Tracking of all training bonds for Cabin Crew includes managing Training Bond Liquidated Damages collection process with Finance

HR Administration (Flight/Cabin Crew)

  • Ensure ongoing proper documentation and filing of records on staff movement in a timely manner
  • Support the HR Managers to ensure that all staff's employment status, i.e. conversion and confirmation of employment, contract renewal, transfer, promotion, etc. are processed with proper documentation as well as updated in the HRIS in a timely manner
  • Ensure all renewals and cancellations of various types of work passes for foreign employees are done in a timely manner

Compensation & Benefits and Payroll Administration (Flight/Cabin Crew)

  • Update and maintain employee leave data
  • Work closely with business units to follow up with employees' submission of documentation of leave applications
  • Collate monthly payroll instructions & no pay leave deductions for HR Manager's verification for payroll vendor processing
  • Provide information on NS make up claim, Government paid leaves (childcare, maternity and paternity) for HR Manager's verification for payroll vendor processing
  • Update / Upload all salary movements of staff in the HRIS system
  • Compile and track the all compensation related payments for Flight Crew and Cabin Crew
  • Generate letters for all compensation related matters, e.g salary adjustments and bonus payment
  • Coordinate with HRBP to answer to Crew's queries with regards to HR matters

Legal and Corp Governance Compliance

  • Ensure legal compliance and interpret local and country laws regulating C&B
  • Take timely and proactive actions to review current and new (pending) statutory requirements governing C&B policies, programs and administration, and take actions to ensure compliance

Office Administration 

  • Responsible for responding to all incoming email enquiries including opening, screening and routing daily mail including routine correspondences and general inquiries.
  • To perform administrative support function and general office duties including filing, document processing making sure all office administration are running smoothly 

Other Duties

  • Support in ad-hoc projects and any other administrative duties within the HR Team
  • Support in ad-hoc company-wide activities and events as required
  • Document workflow and work procedures for knowledge retention

Key Skills

  • Possess a strong sense of urgency, self-motivated, resourceful and able to prioritize and meet deadlines
  • Organized with a high level of drive and integrity, and willing to be hands-on
  • Meticulous, with initiative, attention to details
  • Strong interpersonal skills, communication skills and the ability to interact effectively at all levels of the organization
  • Strong customer-centricity; strong follow-up and multi-tasking skills
  • People oriented, Self-motivated, independent & resourceful
  • Analytical and methodical in approach
  • Good planning and prioritization skills
  • Good in Spoken and Written English
  • Experience with Workday System will be an added advantage
  • Proficient in MS office with ability to use Microsoft Excel at intermediate level

Relevant Experience

  • Degree in Business with major in HRM or equivalent with minimum 2 years of direct experience in HR
  • Knowledge of local labour law and government benefit grants regulations is preferred

Advertised: Singapore Standard Time
Applications close: Singapore Standard Time

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